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What is the significance of the number and letters in my case number?
Each action is assigned a case number by the Clerk's Office. Essentially, the case number is composed of five parts, although it is not always written completely in that form. The first digit is the division where the case was filed (1: Camden, 2: Newark, and 3: Trenton). For example, a case filed in Trenton would start with 3. After the division number and colon is the year the case was filed (e.g., 98, 99, 00) and cv for civil, cr for criminal, mc for miscellaneous, and m for magistrate. This is followed by the sequential case number, and then the initials of the presiding judge.
Sample Case Number: 3:00-cv-5 (GEB).
The sample indicates the case was filed in Trenton (Office 3), that it is the fifth case filed in the District in 2000 and that it was assigned to Judge Garrett E. Brown.
Usually the Case Number is written in this form: Civil 00-5 (GEB), however in the computer database you will see it written as 3:0 -cv-5.
How are judges assigned to cases?
After a case is allocated to either Camden, Newark or Trenton pursuant to Local Civil Rule 40.1(a), a Judge is assigned to handle the case. Judges are randomly chosen by a computer database, similar to a deck of cards. When one judge is assigned, the cards are shuffled again for the next selection. The Clerk's Office has no discretion in the assignment of cases.
What is the current filing fee for a new suit?
Please refer to the Fee Schedule.
How do I file a new suit in Federal Court?
THIS INFORMATION IS PROVIDED MERELY AS A GUIDE, YOU SHOULD NOT RELY ON THIS INFORMATION ALONE. MOREOVER, ANY COMPLAINT MAY BE SUBJECT TO DISMISSAL ON A VARIETY OF GROUNDS.
Generally, subject matter jurisdiction is based upon one or more of the following: (1) A civil action in which the United States, an agency, or department thereof is named as a defendant; (2) a civil action which arises under the Constitution, laws, or treaties of the United States; or (3) when diversity of citizenship exists and the amount in controversy exceeds $75,000.00.
A civil action is commenced by filing a complaint with the Court. The filing of initial papers in civil cases, such as Complaints, Notices of Removal, Notices of Appeal, and Petitions for Writ of Habeas Corpus can be filed electronically by making payment through Pay.gov. Cases subject to sealing or restricted access (e.g. qui tam or social security) and applications for any court order to show cause should not be filed electronically. Counsel should refer to Local Rule 65.1(b) when filing an Apllication for an Order to Show Cause.
If not filed electronically, the filing of initial papers in civil cases should be accomplished by Paper Filing accompanied with a disk or CD ROM containing the signed document in PDF format. In a case removed to the federal, parties are requested to provide electronic copies of all documents previously filed in state court.
A party who is not represented by counsel must file documents with the Clerk as a Paper Filing.Pro Se Litigants (a party representing himself or herself) should refer to the Procedural Guide for Pro Se Litigants. The Procedural Guide for Pro Se Litigants is available here in pdf format (it is a large file, you may want to right click and save file to view off of hard drive), or at all divisional offices, at no extra cost.
Pursuant to Rule 8 of the Federal Rules of Civil Procedure, the complaint should contain (1) a short plain statement of the basis of the court's jurisdiction, (2) a short plain statement of the claim, and (3) a demand for judgment for the relief sought. Rule 10 directs that the names of all of the parties are to be included in the title of the action.
Your complaint must be legibly handwritten or typewritten on 8" x 11" paper. The complaint must be signed by an Attorney admitted to the Bar of this Court, or by the pro se plaintiff.
In order for the complaint to be filed, it must be accompanied by the filing fee of [Click here for current fee ]. If your client, or the pro se litigant, is indigent and unable to pay the filing fee, you must petition the court to proceed in forma pauperis.
Rule 4 of the Federal Rules of Civil Procedure, as revised effective December 1, 1993, governs service of a complaint. If a summons is presented to the clerk and it is in proper form, it will be issued and the summons will be forwarded to you. You will be responsible for the prompt service of the summons and complaint upon the defendants in accordance with the procedures set forth in F.R.Civ.P. Rule 4. If you are given leave to proceed in forma pauperis, the United States Marshal may complete service upon the defendants. The United States Marshal may require you to give additional information for the completion of service upon the defendants.
If the in forma pauperis petition is denied by the Court, you will be required to pay the filing fee in order for the complaint to be filed and your action to be commenced.
A Civil Cover Sheet (JS44) needs to be completed and presented at the time the complaint is submitted to the clerk. Civil Cover Sheets are also available from all three offices and can be found on the courts website under "Forms"
How do I get a document verified for use in an action involving another country?
For actions involving a member nation under the Hague Convention, an apostille can be issued. The purpose of the convention is to simplify the procedures by which official documents of one country are authenticated for use in another country.
For authentication of documents in cases on file with this court, contact the district clerk's office in the division where the case originated, or where the case file is located.
For authentication of birth, marriage, and death certificates signed by a city or local official, contact the State or Local Bureau of Vital Statistics.
How can I see sealed pleadings?
A sealed pleading is only accessible by an Order of the Court. The attorney requesting to see the sealed pleading should also present some form of identification to the Clerk's Office before the pleading is made accessible.
How do I get a transcript?
To request a transcript of a proceeding held before a District Judge you must contact the court reporter or the ESR operator directly. Please refer to the Directory of Official Court Reporters for contact information. For proceedings held by Magistrate Judges please refer to the Contacts for Requesting Transcripts/Magistrate-Judges. The court reporter may require a deposit for each transcript order.
Can I look up cases for the whole District of New Jersey in your division?
Our computer records cover the entire district. Microfiche records for parties in cases opened between 1920 through May 1990 are available in each division for the entire district. From 1981 through May 1990 the microfiche are divided into case type (civil, criminal, Magistrate Cases, and miscellaneous). See Procedures for Search Requests.
How far back does a certificate of search go?
How far back do the case and party microfiche records go?
Information on party names for case opened from 1920 to May 1990 are available only on microfiche in any divisional office.Computer records begin in May 1990.